Creating a Shared Network Folder

You can create a shared network folder on your computer or an FTP site and register its location to your product's Contacts list.

Note: If you are creating a shared network folder on a Mac, see your Mac documentation for instructions on creating the folder. The instructions here are for Windows.

First make sure you connected your product and computer to the same network.

Note: If you are running a Home version of the Windows operating system, you cannot create a shared folder on your Windows desktop or in the Documents or Pictures folder unless you have created a Home Group Configuration for sharing. You can, however, create a shared folder in the root of the C: drive on your system.

If you want to scan to a folder on an FTP server, contact the FTP server administrator for the server address and authentication access to a shared folder on the server.

If you are scanning to a network folder on your computer, do one of the following to check the format of your computer name:
- Windows 11, Windows 10, or Windows 8.x: Hold down the Windows key on your keyboard and press the X key. Select System from the list that appears. Check the Computer Name or Device Name listed for your computer on the System window.
- Windows 7: Click , right-click Computer, and select Properties. Check the Computer Name listed for your computer on the System window.
Note: The settings in these steps may vary, depending on your version of Windows. See Windows Help for details on your operating system.
If the computer's name uses any characters that are not alphanumeric (letters or numbers), do one of the following to change the computer's name:
- Windows 11, Windows 10, or Windows 8.x: Select Rename this PC and follow the on-screen prompts.
- Windows 7: Select Change Settings, change the computer's name, and click OK. (See Windows Help for instructions, if necessary.)
Note: You need to be logged into Windows as an administrator to change the computer's name. After changing the name, restart your computer.
Click the Windows start button, then select Windows System > Control Panel.
On the Control Panel, click Network and Internet > Network and Sharing Center > Change advanced sharing settings.
The network profile is displayed.
Make sure that Turn on file and printer sharing is selected under File and Printer Sharing for the network profile (current profile). If already selected, click Cancel to close the window.
Start File Explorer or Windows Explorer.
Create a folder on the Windows desktop with a folder name of 12 characters or less; otherwise, your product may not be able to access the folder.

Note: You need to be logged into Windows as an administrator to access the desktop folder and the document folder under each User folder.
Right-click the folder you created and select Properties.
On the General tab, deselect the Read-only checkbox to allow users to access the folder over the network.
Select the Sharing tab and click the Advanced Sharing button.

Note: You need to be logged into Windows as an administrator to select the Advanced Sharing button.
On the Advanced Sharing screen, select the Share this folder checkbox.
Click the Permissions button and select the following on the Share Permissions tab:
- Select Everyone under Group or user names.
- Select the checkbox in the Allow column for the Change setting.
Click OK to save the settings, then click OK again to close the Advanced Sharing window.
Select the Security tab and check that the Group or user names list at the top includes the current computer user and the administrators who can now access the folder.
Select the Sharing tab again and write down the Network Path listed under Network File and Folder Sharing at the top. This is the path you will register to your product's Contacts list so you can select it for network scanning.
Click OK or Close.

Now you can register the folder path to your product's Contacts list.