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Setting Up Your Printer on a Network

For Windows XP and 2000
For Mac OS X

For Windows XP and 2000

This section tells you how to set up your printer so that other computers on the network can use it.

Note:
  • This section is written for small network users only. If you are on a large network and would like to share your printer, consult your network administrator.
  • To install software programs in Windows XP, it is necessary to log on with a Computer Administrator account. You cannot install software programs if you log on as a Limited account user.
    After you install Windows XP, the user account is set as a Computer Administrator account.
  • To install software programs in Windows 2000, it is necessary to log on as a user with administrative privileges (a user who belongs to the Administrators group.)
  • The figures that are provided in the following section pertain to Windows 2000.

First, set up the printer as a shared printer on the computer connected directly to the printer. Then, add the printer to each computer that will access it through the network.

Setting up your printer as a shared printer

To share a printer with other computers on a network, follow the steps below to configure the computer connected directly to the printer.

Note:
The figures provided in the following section pertain to Windows XP.

For Windows XP, click Start, Control Panel, then double-click Printers and Faxes. (If the Control Panel is in Category View, click Printers and Other Hardware, then click Printers and Faxes.)
For Windows 2000, click Start, point to Settings, then click Printers.

Right-click the icon for your printer, then click Sharing.

Select Shared as, then type a name for the shared printer.

Note:
Do not use spaces or hyphens in the printer name.

If you want Windows XP or 2000 to automatically download printer drivers for computers that are running different versions of Windows, click Additional Drivers and select the environment and the operating systems for the other computers. Click OK, then insert the printer software CD into the CD-ROM drive.

Click OK, or click Close if you installed additional drivers.

Accessing the printer through a network

To use your printer from other computers on a network, you must first add the printer to each computer that will access it. Follow the steps below.

Note:
Your printer must be set up as a shared resource on the computer to which it is directly connected before you can access it from another computer.
See Setting up your printer as a shared printer

For Windows XP, click Start, Control Panel, then double-click Printers and Faxes. (If the Control Panel is in Category View, click Printers and Other Hardware, then click Printers and Faxes.)
For Windows 2000, Click Start, point to Settings, then click Printers.

Double-click the Add Printer icon. The Add Printer Wizard appears.

Click Next.

Select Network printer, then click Next.

On the next screen, click Next.

Double-click the icon of the computer that is directly connected to the printer. Then, click the icon for the appropriate printer.

Click Next and follow the on-screen instructions.

Note:
Depending on the operating system and the configuration of the computer to which the printer is connected, the Add Printer Wizard may prompt you to install the printer driver from the printer software CD-ROM. In this case, click the Have Disk button and follow the on-screen instructions.


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For Mac OS X

To share the printer with other Mac OS X 10.2.x or 10.3.x computers on a network, follow the steps below to configure the computer that it is directly connected to.

Turn on the printer.

Select System Preferences from the Apple menu and click the Sharing icon.

Click the checkbox next to Printer Sharing and close System Preferences.

Accessing a Networked Printer

Follow the steps in this section to access the printer from other Macintosh OS X 10.2.x or 10.3.x computers on the network.

Turn on the shared printer and computer that is sharing it.

Print as you normally would, choosing the printer from the Shared Printers list that appears in the Page Setup and Print menus.


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