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How To / Setting Up Your Printer on a Network

For Users of Windows XP, 2000 and NT 4.0

Setting up your printer as a shared printer
Accessing the printer through a network

This section tells you how to set up your printer so that other computers on the network can use it.

Note:
  • This section is written for small network users only. If you are on a large network and would like to share your printer, consult your network administrator.
  • To install software programs in Windows 2000/NT4.0, it is necessary to log on as a user with administrative privileges (a user who belongs to the Administrators group.)
  • To install software programs in Windows XP, it is necessary to log on with a Computer Administrator account. You cannot install software programs if you log on as a Limited account user.
    After you install Windows XP, the user account is set as a Computer Administrator account.
  • The images that are provided in the following section pertain to Windows 2000.

First, you need to set up the printer as a shared printer on the computer to which the printer is connected. Then, you must add the printer to each computer that will access it through the network.

Setting up your printer as a shared printer

To share a printer with other computers on a network, follow the steps below to configure the computer to which the printer is connected.

Note:
The screens shown in this section are from Windows 2000.

For users of Windows 2000 and NT 4.0, click Start, point to Settings, and then click Printers.
For Windows XP users, click Start, Control Panel, Printers and Other Hardware, then Printers and Faxes.

Right-click the icon for your printer, then click Sharing.

Select Shared as (for Windows XP  users, select Share this printer; for Windows NT 4.0 users, select Shared), and then type a name for the shared printer.

Note:
Do not use spaces or hyphens in the printer name.

Click OK, or click Close if you installed additional drivers.


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Accessing the printer through a network

To use your printer from other computers on a network, you must add the printer to and install the printer software on each computer that will access it. You will need the printer software CD-ROM, so make sure you have it on hand and then follow the steps below.

Note:
Your printer must be set up as a shared resource on the computer to which it is directly connected before you can access it from another computer. For instructions, see Setting up your printer as a shared printer.

For users of Windows 2000 and NT 4.0, click Start, point to Settings, and then click Printers.
For Windows XP users, click Start, and then click Control Panel. Next, click Printers and Other Hardware, and then click Printers and Faxes.

Double-click the Add Printer icon. The Add Printer Wizard opens.

Click Next.

Select Network printer, then click Next.

On the next screen, click Next.

Double-click the icon of the computer that is directly connected to the printer. Then, click the icon for the appropriate printer.

Click Next and follow the on-screen instructions.


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