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Converting Scanned Documents Into Editable Text
You can scan a document and convert the text into a format that you can edit with a word processing program. This process is called OCR (Optical Character Recognition). To scan and use OCR, you need to use an OCR program, such as the ABBYY FineReader program that came with your scanner.
Note:|
ABBYY FineReader may not be included in some countries.
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OCR software cannot recognize or has difficulty recognizing the following types of documents or text.
Handwritten characters
Items that have been copied from other copies
Faxes
Text with tightly spaced characters or line pitch
Text that is in tables or underlined
Cursive or italic fonts, and font sizes less than 8 points
See one of these sections to scan and convert text using ABBYY FineReader.
Full Auto Mode: Converting into Editable Text in Full Auto Mode
Office Mode: Converting into Editable Text in Office Mode
Home Mode: Converting into Editable Text in Home Mode
Professional Mode: Converting into Editable Text in Professional Mode
Converting into Editable Text in Full Auto Mode
Windows
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows 8: Navigate to the Apps screen and select ABBYY FineReader 9.0 Sprint.
Windows 7/Vista/XP: Select the start button or Start > Programs or All Programs > ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint.
You see this window:
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Select the language used in the document you are going to scan as the Document Language setting.
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Click either the Scan to Other Formats icon or the icon that corresponds with the program you want to scan to.
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If you see the Select Scanner window, select your product and click OK.
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Note:|
Do not select a WIA option for your product; it will not work correctly.
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Select your scan settings.
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Click Preview and adjust the area you want to scan, if necessary.
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Click Scan.
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Note:|
To scan a multi-page document, select settings in the Multi-Page Scanning section and click Scan for each page.
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When you are finished scanning, click Close. Your document is scanned and processed into editable text, then you see the Save As window.
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Select a name and a file format for your document and click Save. The file is saved and then opened in an application associated with the file type you selected, if available on your system.
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Mac OS X
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Place your document on the document table. See Placing Documents or Photos for details.
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Select Applications > ABBYY FineReader Sprint 8.0.
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You see this window:
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Select your scanner from the Get Images From list.
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Select the language used in the document you are going to scan as the Document Language setting.
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Click the icon for the type of document you want to scan to. Epson Scan starts in the last mode you used.
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Change the scan mode to Full Auto Mode if necessary. See Changing the Scan Mode for instructions.
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Click Scan. Your document is scanned and processed into editable text.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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Converting into Editable Text in Office Mode
Windows
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows 8: Navigate to the Start screen and select ABBYY FineReader 9.0 Sprint.
Windows 7/Vista/XP: Select the start button or Start > Programs or All Programs > ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint.
You see this window:
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Select the language used in the document you are going to scan as the Document Language setting.
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Click either the Scan to Other Formats icon or the icon that corresponds with the program you want to scan to.
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If you see the Select Scanner window, select your product and click OK.
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Note:|
Do not select a WIA option for your product; it will not work correctly.
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Select your scan settings.
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Click Preview and adjust the area you want to scan, if necessary.
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Click Scan.
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Note:|
To scan a multi-page document, select settings in the Multi-Page Scanning section and click Scan for each page.
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When you are finished scanning, click Close. Your document is scanned and processed into editable text, then you see the Save As window.
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Select a name and a file format for your document and click Save. The file is saved and then opened in an application associated with the file type you selected, if available on your system.
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Mac OS X
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Place your document on the document table. See Placing Documents or Photos for details.
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Select Applications > ABBYY FineReader Sprint 8.0.
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You see this window:
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Select your scanner from the Get Images From list.
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Select the language used in the document you are going to scan as the Document Language setting.
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Click the icon for the type of document you want to scan to. Epson Scan starts in the last mode you used.
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Change the scan mode to Office Mode if necessary. See Changing the Scan Mode for instructions.
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Select Color, Grayscale, or Black&White as the Image Type setting.
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Select the size of your original document as the Size setting.
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Select 300 as the Resolution setting.
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Click Preview to preview your document. The Preview window appears and displays your document. See Previewing and Adjusting the Scan Area for instructions.
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
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Click Scan. Your document is scanned and processed into editable text.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by selecting the Text Enhancement check box or adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
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When you see the Document Conversion window with the finished message, click Close in the Epson Scan window.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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Converting into Editable Text in Home Mode
Windows
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows 8: Navigate to the Start screen and select ABBYY FineReader 9.0 Sprint.
Windows 7/Vista/XP: Select the start button or Start > Programs or All Programs > ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint.
You see this window:
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Select the language used in the document you are going to scan as the Document Language setting.
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Click either the Scan to Other Formats icon or the icon that corresponds with the program you want to scan to.
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If you see the Select Scanner window, select your product and click OK.
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Note:|
Do not select a WIA option for your product; it will not work correctly.
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Select your scan settings.
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Click Preview and adjust the area you want to scan, if necessary.
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Click Scan.
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Note:|
To scan a multi-page document, select settings in the Multi-Page Scanning section and click Scan for each page.
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When you are finished scanning, click Close. Your document is scanned and processed into editable text, then you see the Save As window.
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Select a name and a file format for your document and click Save. The file is saved and then opened in an application associated with the file type you selected, if available on your system.
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Mac OS X
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Place your document on the document table. See Placing Documents or Photos for details.
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Select Applications > ABBYY FineReader Sprint 8.0.
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You see this window:
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Select your scanner from the Get Images From list.
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Select the language used in the document you are going to scan as the Document Language setting.
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Click the icon for the type of document you want to scan to. Epson Scan starts in the last mode you used.
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Change the scan mode to Home Mode if necessary. See Changing the Scan Mode for instructions.
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Select Magazine, Newspaper, or Text/Line Art as the Document Type setting.
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Select the Black & White or Color as the Image Type setting.
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Select Printer or Other as the Destination setting.
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Note:|
If you select Other, select 300 as the Resolution setting.
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Click Preview to preview your document. The Preview window appears and displays your document. See Previewing and Adjusting the Scan Area for instructions.
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
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Click Scan. Your document is scanned and processed into editable text.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by selecting the Text Enhancement check box or adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
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When you see the Document Conversion window with the finished message, click Close in the Epson Scan window.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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Converting into Editable Text in Professional Mode
Windows
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Place your document on the document table. See Placing Documents or Photos for instructions.
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Do one of the following to start ABBYY FineReader.
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Windows 8: Navigate to the Start screen and select ABBYY FineReader 9.0 Sprint.
Windows 7/Vista/XP: Select the start button or Start > Programs or All Programs > ABBYY FineReader 9.0 Sprint > ABBYY FineReader 9.0 Sprint.
You see this window:
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Select the language used in the document you are going to scan as the Document Language setting.
|
|
Click either the Scan to Other Formats icon or the icon that corresponds with the program you want to scan to.
|
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If you see the Select Scanner window, select your product and click OK.
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Note:|
Do not select a WIA option for your product; it will not work correctly.
|
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Select your scan settings.
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Click Preview and adjust the area you want to scan, if necessary.
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Click Scan.
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Note:|
To scan a multi-page document, select settings in the Multi-Page Scanning section and click Scan for each page.
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When you are finished scanning, click Close. Your document is scanned and processed into editable text, then you see the Save As window.
|
|
Select a name and a file format for your document and click Save. The file is saved and then opened in an application associated with the file type you selected, if available on your system.
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Mac OS X
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Place your document on the document table. See Placing Documents or Photos for details.
|
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Select Applications > ABBYY FineReader Sprint 8.0.
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You see this window:
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Select your scanner from the Get Images From list.
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Select the language used in the document you are going to scan as the Document Language setting.
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Click the icon for the type of document you want to scan to. Epson Scan starts in the last mode you used.
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Change the scan mode to Professional Mode if necessary. See Changing the Scan Mode for instructions.
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Select Reflective as the Document Type setting.
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Select Document as the Auto Exposure Type setting.
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Select Black & White, 24-bit Color, or 48-bit Color as the Image Type setting.
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Select 300 as the Resolution setting.
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Click Preview to preview your document. The Preview window appears and displays your document. See Previewing and Adjusting the Scan Area for instructions.
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Modify the image quality if necessary. See Adjusting the Color and Other Image Settings for instructions.
|
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Click Scan. Your document is scanned and processed into editable text.
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Note:|
If the characters in your text are not recognized very well, you can improve recognition by adjusting the Threshold setting. See Adjusting the Color and Other Image Settings for instructions.
|
|
When you see the Document Conversion window with the finished message, click Close in the Epson Scan window.
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Follow the instructions in ABBYY FineReader Help to edit and save your document.
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